Hastings Sierra Leone Friendship Link
Annual General Meeting
Held at Little Ridge School on Saturday 21st May 2011
The formal business of the AGM was preceded by:
(1) A meeting attended by Cllr Jeremy Birch as Leader of the Council, senior HBC officers (Roy Mawford, Richard Homewood & Kevin Boorman), and Derek Tomblin and Sierra Leonean members of the Link. The parties are entering the final few months of the Government-funded project to improve waste management in Sierra Leone, and looked at practical ways of achieving this in Hastings SL.
(2) A delightful Sierra Leonean-style buffet lunch provided by Yvonne and Yvette. Thanks to our Sierra Leonean friends’ generosity, this realised a further £56 for Link funds.
(3) The highlight of the afternoon: a presentation by teachers who had been to Hastings on the first leg of the round of reciprocal visits.
Minutes of the formal AGM
Present: Yvonne Johnson, Yvette John, Tunde Rahman, Emmanuel Nylander, Jo Palmer, Cllrs Eve Martin, Jeremy Birch and Peter Pragnell (Chairman), Ray Keene, Stella Underhill, Carole & Paul Cabban, Eileen & Bill Evans, Nigel Sinden, Gabrielle Bourn, Derek Tomblin, John Geater, Roger Mitchell, Tom Collins, Ian Stewart, Lynne White and Katie Tomei (Blacklands), Mandy Hinxman (Little Ridge), Sue Furness (St Mary Star-of-the-Sea), Dawn Paines (Christ Church), Robin Gray (minutes).
1. Apologies: Rev. Ronnie Williams, Ernie Grice, Cej Burgess (FVS), Cllrs Kim Forward & Phil Scott, Ann Whiting, Athina Pavlou, John Court (WPS), Edwin Rew, Nola McSweeney, Laura Cecil, Amber Rudd, Stefan Anderson & Misha Crouch (Sussex Coast College), Paul Smith.
2. Minutes of the 2010 AGM. The minutes were accepted as a true record of that meeting. There were no matters arising.
3. Chairman’s Report. Cllr Peter Pragnell briefly presented his written report covering 2010 (see below) and went on to outline the various activities that have taken place in the first half of 2011.
• A number of presentations have been made by Derek and the Sierra Leoneans themselves at our linked schools.
• The Show was put on in February by Helenswood and other local schools, with the money raised to be divided between the Link, Demelza and the Hastings Pier Preservation Trust.
• A Link working party on the projected newsletter is still active, though it awaits more input to ensure an attractive final product.
• The Hastings-Dordrecht Twinning Association organised a very successful concert involving a Dutch male voice choir and an English jazz group. It raised £1290, to be split between ourselves and Macmillan Cancer Support.
• A ’Hastings & 1066 Country’ calendar for 2012 will be ready soon. Proceeds will go entirely to the Link (or, in the case of sales in schools, shared between the Link and the school -RG).
• We are getting closer to appointing two nurse-midwives. Yvonne is in contact with Dr Patrick Coker and is pushing for action on this front.
• The SL teachers will be in the schools in the week of Monday 20th June, on the second leg of the first round of reciprocal visits. Roger Mitchell outlined the social programme, which includes a barbecue at Lynne White’s on the 18th, a picnic at Battle Abbey on the 19th; morris dancing at Mad Jack’s Morris on the Monday; a civic reception at the Town Hall at 6pm on Thursday 23rd followed by an evening meal to be organised by the Link; crazy golf on the Friday; and a guided tour of the Old Town on the Saturday afternoon. The meeting agreed to fund the hire of a minibus to enable the HVA to transport the guests to and from Heathrow.
Peter thanked Tom Collins, Headteacher at Little Ridge Primary School, for kindly inviting us to hold the AGM there; and Yvonne and her helpers for yet another excellent buffet.
4. Treasurer’s Report. Ray Keene presented his report on income & expenditure in 2010 though he himself had not been our treasurer for much of the time covered. Ray explained that we draw up our accounts on a calendar year basis, since that is how we report our figures to the Charity Commission, if asked. The accounts have been independently checked and verified.
5. Report on activities in support of the Link, at Sussex Coast College Hastings. Gabrielle Bourn, who works in the library at the Ore site, gave a résumé of initiatives at SCCH.
• The College has collected textbooks and sent them to the HVA in London, from where they will be sent on and eventually reach… the old Hastings College shelves we saved from the Archery Road site. Gabrielle will continue to collect books on technical subjects.
• After the inter-schools football tournament at FVS on Wednesday 22nd, the International Baccalaureate students are showing ‘Africa United’ at about 6pm in the lecture theatre at the Station Plaza site.
• Students are continuing to collect together unwanted football strips. The idea is to get plenty together, so that lots of the teams in Hastings SL can have sets.
• Mohan Chana at the Construction Department is interested in setting up a display on construction techniques in a developing country, as exemplified in Hastings SL. Gabrielle will liaise with Derek over suitable information, photos etc.
• The students have raised £150 so far through a ‘book swap’.
• The International Baccalaureate students are thinking of planning an event to raise funds for the nurse-midwife project.
• The College will be running a film week during Black History Month (October).
• The new Principal of the College is interested in the Link’s work. Robin and Derek to ask for a meeting with Mr Janak Patel, to explore the possibilities.
Paul asked if there are significant storage facilities at the College, but Gabrielle replied that regrettably there are not – the College is already short of space.
John asked what sort of books we should be collecting. Books of general interest to encourage the residents of Hastings Village to use the library? Roger thought that at this early stage the need was still for technical books, business studies etc, though not pitched at too high a level – GCSE would be fine. Derek agreed that for the moment we need to prioritise, as shipping books is so expensive.
6. Election of the Executive Committee. Peter Pragnell was re-elected as Chairman, Derek Tomblin as Vice-chairman, Robin Gray as Secretary and Roger Mitchell as Schools Liaison Officer, nem con, there being no other nominations for these posts.
Ray Keene, who took over as Treasurer some months ago, was confirmed in the post by the AGM, as was Bill Evans, who has just taken over as Membership Secretary.
It was observed that our Constitution states:
§16 para (2b) The Chair shall hold office for two years. When the Chair steps down, the Vice-chair shall become Chair for two years. The retiring Chair shall become Vice-chair for one year, after which a new Vice-chair shall be appointed.
Although this was designed to ensure a constant supply of fresh ideas at the top, in practice this provision is unnecessarily restrictive. It was proposed “That this meeting agrees to drop Section 16 paragraph 2(b)” (proposed by Cllr Jeremy Birch, seconded by Nigel Sinden), and the motion was carried unanimously. Robin to let the Charity Commission know of this minor change to our Constitution.
At an earlier ordinary general meeting, it had been agreed that the membership fee should be £5 per year or £50 for life membership. This was unanimously confirmed at the AGM.
7. Any Other Business. As usual, the Link will have a stand at the St Leonards Festival on 16th July. Derek reminded us that we need volunteers to help staff the stand during the day. Please keep that date free, and let Derek or Robin know if you can help.
8. Date of next meeting. It was agreed to hold the next ordinary general meeting on Wednesday 13th July.
Robin Gray
Chairman’s Report on Link’s activities in 2010
The most significant event of the year was the official opening of the resource centre building, which we have been funding, on 11th March 2010. The ceremony, chaired by Dr Patrick Coker (Pres. West African College of Physicians), was attended by the British High Commissioner and several past High Commissioners, the Director of the British Council, officials from Western Area Rural District Council (WARDC), other local dignitaries and delegates from Hastings Borough Council (HBC). Sir Peter Penfold officially opened the building (photo left) and I unveiled the name plaque (photo right). The name, Hastings Twin Town Centre, was chosen by the villagers from several suggestions and the plaque was manufactured in Hastings, UK. Further funding is still needed to complete the facilities, including some internal finishes, external works and the generator building, generator and air conditioning. Plaques, made by Filsham Valley School, were provided to some rooms, identifying major sponsors.
The HBC delegation was funded by the Commonwealth Local Government Forum to examine how they might assist the recently formed WARDC to perform local authority duties. It was agreed that Waste Management advice would be most beneficial and an officer group, with the required expertise, visited in August. A reciprocal visit, by a group from WARDC, took place in October and a Workshop was held by HBC to discuss appropriate waste management in Sierra Leone with the visitors from other Sierra Leone twinned UK local authorities, involved in similar projects, and representatives from Hull City Council, Warwick Council and Warwickshire County Council.
Upon the closure of Hastings College at Archery Road, surplus office furniture, including library shelving, was collected and is now installed in the Hastings Twin Town Centre. The domestic area of the building has also been furnished so that it can be used to provide an income to maintain the building. The Techsult loan, provided to get the building ready for the opening, has been repaid.
Boxes of donated books, knitted garments and tools have been sent out and various fundraising and publicity events have taken place. Events have included the ever-popular Quiz Night (which raised more funds than last year), the Singathon (with a more African flavour, part compered by King Masco), St Leonards Festival, Hastings Fair, Day in the Park, Sussex Brass Concert, Sainsbury’s door collection, LOAF Sponsored Walk, various presentations and the Linked Schools 7-a-side Football Tournament. Members also attended the Sierra Leone Hastings Association Valentine’s Party and their Thanksgiving Service. Donations were received from Churches, Freemasons and local schools via Helenswood School, with shared proceeds from The Show at the White Rock Theatre. Various unsuccessful bids for grants were made. A new publicity leaflet was produced and new T-shirts were purchased in green and white with the latest logo. We still have plenty for sale!
Significant progress has been made with the schools links. After a lot of hard work and frustrations, British Council funding was obtained for exchange teacher visits. A group of teachers from schools here in Hastings visited Sierra Leone earlier in 2011.
Contact has been made with a VSO nurse who has been training Sierra Leone nurses to become midwives at a hospital in Makeni. She has been most helpful, with guidance on our proposed employment of two maternity nurses and we have made a donation to assist her work there.
In the coming year, we need to continue raising funds in order to complete the Twin Town Centre and to employ two maternity nurses and, of course, to further develop our schools and other links.
Cllr Peter Pragnell (Chairman)
Short report on the schools links
Since the last AGM our efforts have been almost entirely focussed on establishing Reciprocal Visits with our partner schools in Hastings Sierra Leone.
We were delighted to hear in June that Blacklands, Christ Church, Filsham Valley and St Mary Star of the Sea had all been successful in their applications for grants from the British Council Global Partnerships scheme. Little Ridge was also successful after being invited to submit a slightly modified bid. Our party of six teachers and I travelled to Sierra Leone in the February break accompanied by Yvonne Johnson and were royally received. Yvonne’s local knowledge was an invaluable support and encouragement and Francis Mason had thoroughly prepared the ground for all our visits and programme of activities. We are looking forward to the return visit of our partners from 18th to 26th June.
These five established partnerships are now looking to the next stage of development, which would be the achievement of Global Curriculum Grants from the British Council. If successful this could lead, over the next 3 – 4 years, to as many as 6 more teachers from each school exchanging with partners and, in the case of Filsham Valley, a possible exchange of students as well.
Meanwhile, two more schools, St Leonards and St Pauls, have submitted applications for Reciprocal Visit Grants, leading hopefully to exchanges of teachers in 2012.
Our annual Soccer Tournament for schools involved in the Link took place once more in July, being hosted and organised by the Community Sports Team at Filsham Valley led by Teresa Bennett. This year’s tournament is to be held during the visit of our partners on Wednesday 22nd June at Filsham Valley from 1:30pm. All are welcome to join the crowd of onlookers.
Roger Mitchell